Viewing or Changing the Status of a Picking Slip (v2.7)

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Viewing or Changing the Status of a Picking Slip (v2.7)

Every picking slip in Micronet has a status which tells you how far the slip has progressed. The status of slips changes automatically when they are downloaded to PDAs and then completed and posted back to Micronet.

You can view the status of a picking slip using the Warehouse Scheduler - Picking Slips tab. You can also use this tab to manually change the status of a slip.

Picking slips can have the following statuses:

Editing – the picking slip is currently being edited by another user within Micronet.
Paperless Queue – the picking slip is ready for downloading to a PDA, with no special requirements.
Paperless Queue (Wait) – the order was created in an external system and set to a default held status for review. This status can be used to manually check all automatic orders then reassign them to the paperless queue.
Paperless Wait Instructions – similar to a slip in Paperless Queue status, except that when these slips are posted back and recalled for invoicing, Micronet displays the message "Please read Instructions". This status is used as a reminder when invoicing that there may be special instructions entered as text lines on the order that need to be read.
Paperless Queue (Pick/Pack/No Ship) – similar to a slip in Paperless Wait Instructions status, except that when these slips are posted back and recalled for invoicing, Micronet displays the message "Pick, Pack No Ship". This status is used to ensure that payment is made before the goods are invoiced. An accurate invoice amount cannot be determined until the goods have been picked.
Paperless Queue (Debtor Hold) – the debtor's account is on hold. The slip will retain its place in the queue but will never be downloaded until its status is changed to "Paperless Queue". This ensures that the order is approved by the relevant people before being picked. Micronet automatically updates the status of picking slips when a debtor's account is taken off hold.
Paperless Queue (GP Hold) – the order does not meet the minimum gross profit set in the product category file. This allows the order to be manually checked before it is reassigned to the paperless queue for picking.
Paperless Queue - Linked – the picking slip is linked to one or more other slips for picking, but each slip can still be invoiced separately (for more information about this status, see "Linking Picking Slips for Picking").
Slip Printed – this is a traditional printed picking slip that is awaiting manual picking. These slips can be set to the paperless queue if required.
On PDA/External Device – the picking slip is currently loaded on a PDA and is being picked.
Picked - All Lines Ok – the picking slip has been picked, posted back to Micronet and is currently awaiting invoicing. This status indicates that the slip was fully picked.
Picked - Some out of Stocks – the picking slip has been picked, posted back to Micronet and is currently awaiting invoicing. However, there were some lines on the order that were out of stock. If any lines on a picking slip could not be picked or were underpicked, those lines are split onto a new picking slip retaining the original date.

Picked - Error Replacement – the picking slip has been picked, posted back to Micronet and is currently awaiting invoicing. However, a replacement part was added to the picking slip and that replacement part can't be found in Micronet. Manual intervention is required to manually add this part number to the slip and invoice.
Invoiced – the picking slip has been completed and invoiced. By default, invoiced slips are not shown on the Warehouse Scheduler - Picking Slips tab.

Technical Tip

2.8 Feature

You can view or print a history for a picking slip that has been invoiced using the Reprint Invoice program – see "Invoice Reprint - Print - Slip Log History (v2.8)".

To view or change the status of a picking slip:

Open the Warehouse Scheduler.

Refer to "Displaying the Warehouse Scheduler".

Micronet displays the Warehouse Scheduler - Picking Slips tab.

In the Warehouse View field, select the picking slips you want to view. The options are:

Default Warehouse – view picking slips for your default warehouse only (v2.8 feature)
All Warehouse – view picking slips for all warehouses
All Invoices – view all invoiced picking slips to build a courier manifest (by default, these are not displayed in the Warehouse Scheduler)
a specific warehouse – view picking slips for that warehouse only.

Select FILE | REFRESH or press F2 to display the selected picking slips.

For more information about the fields on this tab, see "Viewing or Changing the Status of a Picking Slip (v2.7)".

This tab displays the following information:

	Field	Value
	Total	The total number of paperless and printed picking slips for the selected warehouse(s).
	On PDA	The number of picking slips currently downloaded to PDAs and being picked.
	Queued	The number of picking slips in a Paperless Queue status waiting to be picked.
	Completed	The number of picking slips that have been picked, posted back to Micronet and are waiting to be invoiced.
	Held	The number of picking slips in a held status, e.g. Debtor Hold or GP Hold.
	Slips	The number of traditional Micronet picking slips that require printing out and manual picking as opposed to paperless picking slips.
	Kg	If Micronet has been set to automatically calculate order weights, the total weight of the selected orders in kilograms (see the Weight field below). Use the Shift and Ctrl keys to select orders for weighing. You setup Micronet to automatically calculate order weights by setting the Weight Calculation field on the Courier File Update screen to Add up Weights of Items (see "Couriers Master File"), and then entering item weights in the Inventory master file (see "File - Inventory - Item").
	Action	Any action performed on a picking slip through the Warehouse Scheduler that has not yet been processed, e.g. a change to the slip status. When you process the action by following the steps below, this reverts to No Action.
	Type	The type of picking slip which may be one of the following: Paperless Picking – the slip was created in the Sales Force module on a PDA, in Micronet Online Ordering, or in an external web ordering system that is linked to Micronet via Data.Connect. It may also have been created in Micronet Invoice Creation and posted paperless. Slip – the slip was created in Micronet and requires printing out and manual picking. Held Invoice (2.8 feature) – the slip has been held in Micronet E-Order (2.8 feature) – see "Processing E-Orders (v2.8)".
	Priority	The priority of the picking slip which determines the order in which it will be downloaded to a PDA for picking. To change a slip's priority, see "Maintaining a Picking Slip (Priority, Picker, etc.) (v2.7)".
	Status	The status of the picking slip as listed above.
	Debtor	The debtor ID for the order.
	Date	The date on which the order was created.
	Held No	The picking slip number.
	Order No	The order number.
	Lines	The number of lines on the order.
	Picker	The ID of the picker the picking slip has been assigned to. To assign a slip to a picker or to change the picker to whom a slip is assigned, see "Maintaining a Picking Slip (Priority, Picker, etc.) (v2.7)".

	Order Value	The total value of the order.
	Scheduled Time	The time the slip was posted to the paperless queue.
	Start PDA Time	The time a picking slip was downloaded to a PDA.
	End PDA Time	The time a picking slip was completed and posted back to Micronet.
	Creation Time	The time a picking slip was created in Micronet.
	Courier	The ID of the courier the order has been assigned to. To enter or change the courier, see "Maintaining a Picking Slip (Priority, Picker, etc.) (v2.7)".
	Courier Status	The courier's status, e.g. whether they are open for a specific day. To open or close couriers, see "Edit Schedule - Special - Open/Close Courier".
	Weight	If item weights have been entered in Micronet, the weight of each order in kilograms.

Technical Tip

This screen is not automatically updated. It is a good idea to select FILE | REFRESH every now and then to ensure you are viewing the most recent data.

If you want to change the status of:

a single picking slip, select that slip
more than one picking slip, use the Shift key to select several slips in a row, or use the Ctrl key to select several slips that are not sequential.

Select EDIT SCHEDULE then select one of the following statuses:

SET SELECTED TO PAPERLESS QUEUE – set the slip's status to Paperless Queue
SET SELECTED TO SLIP – set the slip's status to Slip Printed
SET SELECTED TO PP DON'T SHIP – set the slip's status to Paperless Queue (Pick/Pack/No Ship)
SET SELECTED TO WAIT FOR INSTRUCTIONS – set the slip's status to Paperless Wait Instructions
SET SELECTED TO WAIT – set the slip's status to Paperless Queue (Wait)
SET SELECTED TO ON DEBTOR HOLD – set the slip's status to Paperless Queue (Debtor Hold)
SET SELECTED TO ON PDA/EXTERNAL – set the slip's status to On PDA/External Device
SET SELECTED TO HELD – set the slip's status to

Note that the Action field has now changed to the status you selected.

To process the status change(s), select FILE | PROCESS.

Micronet processes your changes and then redisplays the Warehouse Scheduler - Picking Slips tab. Note that the Action field now displays No Action again and that the Status field has been updated.

Technical Tip

You can only change the status of a picking slip:

if the Allow Change on Schedule field in your user ID is set to Yes – see "Picking" (2.7) or "Picking (v2.8)"
for slips that are in Paperless Queue (Debtor Hold) status, if the Override Customers on Hold field in your user ID is set to Yes – see "Maintenance - Edit UserIDs - 4. MDS Security".

In addition, if you try to load a picking slip that is on a PDA (status = On PDA), Micronet displays a message that the slip has been sent to a PDA and can't be edited.